🚀 فتح نموذج مباشرة / Open a Form Now
اختر النموذج المناسب لدورك وافتحه مباشرة | Choose the form for your role and open it directly
👩🏫 المعلم / Teacher
1 — إحالة طالب للموجه / Referral to Counselor
يُستخدم عند وجود مشكلة سلوكية، أكاديمية، أو اجتماعية | Use when you have a behavioral, academic or social concern
4 — التقدم اليومي / Daily Progress Report
متابعة أسبوعية للطلاب ذوي المتابعة الإرشادية | Weekly tracking of students under counseling
11 — تقييم المعلم للبرنامج / Teacher Program Evaluation
نهاية الفصل | End of semester
🎓 الموجه الطلابي / Counselor
📥 لوحة الإحالات الواردة / Incoming Referrals
استعراض وإدارة جميع الإحالات المرسلة من المعلمين | Manage all teacher referrals
5 — سجل الحالات / Case Management
إدارة جميع الحالات الإرشادية | Manage all counseling cases
3 — خطة التدخل / Intervention Plan
للطلاب بعد التقييم | For students after assessment
6 — اجتماع ولي الأمر / Parent Meeting
تسجيل محضر الاجتماع مع ولي الأمر | Record parent meeting
7 — ملاحظات للمعلم / Feedback to Teacher
توصيات الموجه بعد الإحالة | Counselor recommendations after referral
8 — خطاب سلوكي لولي الأمر / Behavioral Letter
للمخاوف السلوكية الرسمية | For formal behavioral concerns
9 — إشعار الضعف الدراسي / Poor Performance Notice
بعد نتائج الامتحانات | After exam results
10 — إشعار الغياب والتأخير / Absence Notice
عند تراكم الغياب | When absences accumulate
🔗 مسار العمل بين النماذج / Forms Workflow
كل نموذج يُغذّي التالي — اتبع هذا المسار لضمان توثيق كامل لكل حالة | Each form feeds into the next — follow this path for complete case documentation
1
إحالة المعلم
Teacher Referral
2
تقييم الموجه
Counselor Assessment
5
تسجيل الحالة
Case Registration
3
خطة التدخل
Intervention Plan
6
اجتماع الأهل
Parent Meeting
4
متابعة يومية
Daily Follow-up
7
ملاحظات للمعلم
Feedback to Teacher
معلم / Teacher يبدأ العملية بالإحالة وينهيها بالمتابعة اليومية
موجه / Counselor يستقبل الإحالة ويبني الحالة والتدخل والملاحظات
ولي الأمر / Parent يشارك في الاجتماع والتقييم
📋 دليل استخدام النماذج / How to Use the Forms
كل بطاقة أدناه تمثل نموذجاً رسمياً معتمداً. تجد في كل بطاقة: الحقول الكاملة مع أنواعها وأحكامها، تعليمات البناء، ملاحظات تكامل الـ ERP، وإعدادات التوجيه. استخدم أزرار "فتح النموذج" للوصول المباشر.
Each card below represents an official approved form. Each includes: all fields with types and settings, build instructions, ERP integration notes, and routing setup. Use "Open Form" buttons for direct access.
1
Referral to the Counselor
إحالة للموجه الطلابي
🕐 When to use: Teacher refers a student to the counselor | عندما يُحيل المعلم طالباً للموجه
Fields / الحقول
| # | Field Name (EN) | اسم الحقل (AR) | Type / النوع | Required | Notes / ملاحظات |
|---|---|---|---|---|---|
| 1 | Student Name | اسم الطالب | Text | ✓ Yes | Short answer, single line |
| 2 | Student ID | رقم الطالب | Text | ✓ Yes | Pull from ERP; add placeholder "Enter student ID from ERP" |
| 3 | Grade & Section | الصف والفصل | Dropdown | ✓ Yes | e.g. Grade 1-A, 1-B … Grade 12-D. Add all sections. |
| 4 | Teacher Name | اسم المعلم | Text | ✓ Yes | Short answer |
| 5 | Date | التاريخ | Date | ✓ Yes | Set default to today's date |
| 6 | General Description of Problem | الوصف العام للمشكلة | Long Text | ✓ Yes | Paragraph; max 4000 chars |
| 7 | Procedures Tried | الإجراءات التي جربتها | Long Text | No | Paragraph; describe what teacher already attempted |
| 8 | Referral Type | نوع الإحالة | Choice (Multi) | ✓ Yes | Checkboxes: Individual Counseling, Group Counseling, Parent Meeting, Teacher Meeting, Other |
| 9 | Referral Category | تصنيف الإحالة | Choice (Single) | ✓ Yes | Radio: Behavioral / Academic / Social / Personal |
| 10 | Urgency Level | مستوى الإلحاح | ✓ Yes | 1=Low urgency, 5=Immediate action needed |
🔧 MS Forms Build Instructions
- Go to forms.office.com → New Form
- Title: "Referral to the Counselor / إحالة للموجه الطلابي"
- Add description: School name + academic year
- Field 8 (Referral Type): Add Question → Choice → enable "Multiple answers"
- Field 10: Add Question → Rating → set scale 1–5, label "1 = Low / 5 = Urgent"
- Enable: Settings → Accept responses → On
- Set Completion message: "شكراً — تم استلام الإحالة وسيتواصل معك الموجه قريباً"
🔗 ERP Integration Notes
- Field 2 (Student ID): Teacher must look up ID in school ERP before submitting
- Add helper text: "Find Student ID in: ERP → Student Records → Search by Name"
- Grade & Section dropdown must match ERP class codes exactly
- Consider connecting via Power Automate to auto-validate Student ID against ERP roster
📨 Routing & Notifications
- Power Automate: On submission → Send email to counselor with all fields
- Email subject: "New Referral: [Student Name] — Urgency [Rating]"
- If Urgency = 5 → Send additional SMS or Teams notification
- Store responses in SharePoint list "Referrals Log"
- Share form link with all teachers via Teams channel
💡 Setup Tips
- Estimated build time: 30–40 minutes
- Priority: HIGH — Build first
- Share via: Teams → Staff channel → Pin to top
- Add to teacher bookmark bar for easy access
- Test with 2–3 dummy submissions before going live
2
Detailed Counselor Referral Form
نموذج الإحالة التفصيلي
🕐 When to use: After initial referral — counselor completes detailed assessment | بعد الإحالة الأولية — الموجه يكمل التقييم التفصيلي
Fields / الحقول
| # | Field Name (EN) | اسم الحقل (AR) | Type / النوع | Required | Notes / ملاحظات |
|---|---|---|---|---|---|
| 1 | Student Name | اسم الطالب | Text | ✓ Yes | Short answer |
| 2 | Student ID | رقم الطالب | Text | ✓ Yes | From ERP |
| 3 | Grade | الصف | Dropdown | ✓ Yes | Grade 1 through 12 |
| 4 | Referral Date | تاريخ الإحالة | Date | ✓ Yes | Auto-fill from Form 1 if linked via Power Automate |
| 5 | Problem Category | تصنيف المشكلة | Choice | ✓ Yes | Behavioral / Academic / Social / Personal / Family |
| 6 | Problem Description | وصف المشكلة | Long Text | ✓ Yes | Detailed paragraph, counselor's own assessment |
| 7 | Student Background | خلفية الطالب | Long Text | No | Academic history, social context, etc. |
| 8 | Family Situation | الوضع الأسري | Choice | ✓ Yes | Radio: Stable / Unstable / Unknown |
| 9 | Academic Performance | الأداء الأكاديمي | Choice | ✓ Yes | Radio: Excellent / Good / Average / Poor |
| 10 | Previous Counseling | إرشاد سابق | Yes/No | ✓ Yes | Toggle or radio Yes/No |
| 11 | Counseling Plan | خطة الإرشاد | Long Text | ✓ Yes | Detailed intervention plan |
| 12 | Next Steps | الخطوات التالية | Long Text | ✓ Yes | Actionable list of next steps |
| 13 | Expected Closure Date | التاريخ المتوقع للإغلاق | Date | No | Target date to close the case |
| 14 | Counselor Signature | توقيع الموجه | Text | ✓ Yes | Type full name as signature confirmation |
🔧 MS Forms Build Instructions
- Title: "Detailed Counselor Referral / الإحالة التفصيلية"
- This form is for counselor use only — do NOT share with teachers
- Restrict access: Settings → Who can fill out → Only people in my organization
- Field 10 (Previous Counseling): Use Choice → Radio with Yes/No options
- Enable "Save progress" so counselor can complete in multiple sessions
- Add Section breaks between: Student Info / Assessment / Plan / Closure
📨 Routing & Notifications
- Power Automate: Log to SharePoint "Cases" list on submission
- Update case status in Referrals Log (from Form 1) to "Active"
- Send confirmation email to counselor with case summary
- Estimated build time: 40–50 minutes
- Priority: HIGH — Build immediately after Form 1
3
Individual Intervention Plan
خطة التدخل الفردي
🕐 When to use: After quarter assessments for struggling students | بعد تقييمات الربع للطلاب المتعثرين
Fields / الحقول
| # | Field Name (EN) | اسم الحقل (AR) | Type / النوع | Required | Notes / ملاحظات |
|---|---|---|---|---|---|
| 1 | Student Name | اسم الطالب | Text | ✓ Yes | Short answer |
| 2 | Grade | الصف | Dropdown | ✓ Yes | Grades 1–12 |
| 3 | Academic Year | العام الدراسي | Text | ✓ Yes | e.g. 2025–2026; set as default |
| 4 | Date | التاريخ | Date | ✓ Yes | Default to today |
| 5 | Subject | المادة | Choice | ✓ Yes | Science / Math / English / Arabic / Social Studies / Islamic Studies / Computer Science / Other |
| 6 | Teacher Name | اسم المعلم | Text | ✓ Yes | Short answer |
| 7 | Review Date | تاريخ المراجعة | Date | ✓ Yes | Next check-in date |
| 8 | Learning Strengths | نقاط القوة | Long Text | ✓ Yes | What the student does well |
| 9 | Areas for Improvement | مجالات التحسين | Long Text | ✓ Yes | Specific weaknesses to address |
| 10 | Targeted Skills | المهارات المستهدفة | Long Text | ✓ Yes | SMART goal format recommended |
| 11 | Recommended Strategies | الاستراتيجيات الموصى بها | Long Text | ✓ Yes | Teaching/learning strategies |
| 12 | Assessment Method | طريقة التقييم | Long Text | ✓ Yes | How success will be measured |
| 13 | Expected Achievement Date | التاريخ المتوقع للإنجاز | Date | ✓ Yes | Target completion date |
| 14 | Student Signature | توقيع الطالب | Text | ✓ Yes | Student types full name to confirm |
| 15 | Parent Signature | توقيع ولي الأمر | Text | ✓ Yes | Parent types full name to confirm |
🔧 MS Forms Build Instructions
- Title: "Individual Intervention Plan / خطة التدخل الفردي"
- Add 3 sections: "Student Info", "Assessment", "Plan & Signatures"
- Field 3 (Academic Year): Pre-fill with "2025–2026" as placeholder
- For Fields 14–15: Add note "Type full name — this serves as your digital signature"
- Enable: One response per person (counselor/teacher fills, not student)
- Estimated build time: 45 minutes
📨 Routing & Notifications
- Power Automate: Create SharePoint item → "Intervention Plans" library
- Auto-generate PDF and email to teacher + counselor + save to student folder
- Set calendar reminder for Review Date (Field 7)
- Priority: MEDIUM-HIGH
4
Student Daily Progress Report
تقرير التقدم اليومي للطالب
🕐 When to use: Weekly tracking of students with academic/behavioral issues | التتبع الأسبوعي للطلاب ذوي المشكلات
Fields / الحقول
| # | Field Name (EN) | اسم الحقل (AR) | Type / النوع | Required | Notes / ملاحظات |
|---|---|---|---|---|---|
| 1 | Student Name | اسم الطالب | Text | ✓ Yes | Short answer |
| 2 | Grade | الصف | Dropdown | ✓ Yes | Grades 1–12 |
| 3 | Date | التاريخ | Date | ✓ Yes | Date of submission |
| 4 | Week of | الأسبوع | Date | ✓ Yes | Start date of the week (Sunday) |
| 5a | Sunday — Classroom Conduct | الأحد — السلوك في الفصل | ✓ Yes | 1=Poor, 5=Excellent | |
| 5b | Sunday — Outside Conduct | الأحد — السلوك خارج الفصل | ✓ Yes | ||
| 5c | Sunday — Class Work | الأحد — العمل الصفي | ✓ Yes | ||
| 5d | Sunday — Homework | الأحد — الواجب المنزلي | ✓ Yes | ||
| 5e | Sunday — Teacher Comments | الأحد — ملاحظات المعلم | Text | No | Short text |
| 6–10 | Monday through Thursday (same fields) | الاثنين إلى الخميس (نفس الحقول) | ✓ Yes | Repeat 5a–5e pattern for Mon, Tue, Wed, Thu (20 more fields total) | |
| 11 | Parent Comments | ملاحظات ولي الأمر | Long Text | No | Parent fills at home and returns |
| 12 | Week Summary | ملخص الأسبوع | Long Text | ✓ Yes | Counselor/teacher weekly overview |
🔧 MS Forms Build Instructions
- Title: "Student Daily Progress Report / تقرير التقدم اليومي"
- Use Section breaks to separate each day (5 sections: Sun–Thu)
- This form has ~30 fields — use sections to avoid overwhelming the user
- For Rating fields: label 1="ضعيف/Poor" and 5="ممتاز/Excellent"
- Add a Section header for each day with the day name in Arabic & English
- Estimated build time: 60–75 minutes
📨 Routing & Notifications
- Share with: Homeroom teacher → completes daily
- Power Automate: Every Friday → compile week report → email to counselor + parent
- Store in SharePoint: "Progress Reports" → subfolder by student
- Priority: MEDIUM
5
Counselor Case Load
قائمة حالات الموجه الطلابي
🕐 When to use: Daily case management log | سجل إدارة الحالات اليومي
Fields / الحقول
| # | Field Name (EN) | اسم الحقل (AR) | Type / النوع | Required | Notes / ملاحظات |
|---|---|---|---|---|---|
| 1 | Student Name | اسم الطالب | Text | ✓ Yes | Short answer |
| 2 | Grade | الصف | Dropdown | ✓ Yes | Grades 1–12 |
| 3 | Referring Person | الشخص المُحيل | Text | ✓ Yes | Name of teacher, parent, or self-referral |
| 4 | Referral Date | تاريخ الإحالة | Date | ✓ Yes | Default to today |
| 5 | Case Category | تصنيف الحالة | Choice | ✓ Yes | Behavioral / Academic / Social / Personal / Family / Other |
| 6 | Concerns / Notes | الملاحظات والمخاوف | Long Text | ✓ Yes | Full description of the case |
| 7 | Case Status | حالة القضية | Choice | ✓ Yes | Radio: Open / Active / Closed |
| 8 | Follow-up Date | تاريخ المتابعة | Date | No | Next scheduled check-in |
🔧 MS Forms Build Instructions
- Title: "Counselor Case Load / قائمة الحالات"
- Internal use only — restrict to counselor's Microsoft account
- Consider using a SharePoint List instead of Forms for this one — easier to edit and track ongoing status
- If using Forms: allow multiple submissions (one per case)
- Estimated build time: 20–25 minutes
📨 Routing & Notifications
- Responses feed directly to counselor's case dashboard in SharePoint
- Power Automate: On follow-up date → send reminder to counselor
- Weekly digest: Monday morning email with all "Open" & "Active" cases
- Priority: MEDIUM
6
Counselor–Parent Conference Form
نموذج اجتماع الموجه بولي الأمر
🕐 When to use: Before/after every parent meeting | قبل/بعد كل اجتماع مع ولي الأمر
Fields / الحقول
| # | Field Name (EN) | اسم الحقل (AR) | Type / النوع | Required | Notes / ملاحظات |
|---|---|---|---|---|---|
| 1 | Parent Name | اسم ولي الأمر | Text | ✓ Yes | Short answer |
| 2 | Counselor Name | اسم الموجه | Text | ✓ Yes | Pre-fill with counselor name as default |
| 3 | School | المدرسة | Text | ✓ Yes | Pre-fill: "Riyadh Najed Schools / مدارس الرياض نجد" |
| 4 | Date & Time | التاريخ والوقت | DateTime | ✓ Yes | Use Date question + separate Time (Text) field |
| 5 | Student Name | اسم الطالب | Text | ✓ Yes | Short answer |
| 6 | Grade | الصف | Dropdown | ✓ Yes | Grades 1–12 |
| 7 | Teacher Name | اسم المعلم | Text | No | Relevant subject teacher |
| 8 | Concerns (up to 4 items) | مواضيع الاهتمام | Long Text | ✓ Yes | Add helper text: "List up to 4 concerns discussed" |
| 9 | Suggestions (up to 4 items) | الاقتراحات | Long Text | ✓ Yes | Actionable suggestions agreed upon |
| 10 | Next Meeting Date/Time | موعد الاجتماع القادم | Date | No | Date + separate Time text field |
| 11 | Others Attending | آخرون حضروا الاجتماع | Text | No | Names/roles of other attendees |
| 12 | Parent Signature Confirmation | تأكيد توقيع ولي الأمر | Yes/No | ✓ Yes | Choice: Yes / No — add note "By selecting Yes, parent confirms attendance" |
🔧 MS Forms Build Instructions
- Title: "Counselor–Parent Conference / اجتماع الموجه بولي الأمر"
- MS Forms does NOT have a native DateTime field — use Date + separate Text for time
- For Field 8–9: use paragraph fields with placeholder text listing item prompts
- Field 12: Use Choice (radio) with Yes / No only
- Print-friendly: ensure all fields are visible in response summary PDF
- Estimated build time: 35 minutes
📨 Routing & Notifications
- After meeting: counselor submits form → auto-email summary to parent
- Store in: SharePoint "Parent Conferences" folder, organized by student
- If Next Meeting Date set → create calendar invite via Power Automate
- Priority: HIGH
7
Feedback from Counselor to Teacher
ملاحظات الموجه للمعلم
🕐 When to use: After each student referral by teacher | بعد كل إحالة طالب من المعلم
Fields / الحقول
| # | Field Name (EN) | اسم الحقل (AR) | Type / النوع | Required | Notes / ملاحظات |
|---|---|---|---|---|---|
| 1 | Teacher Name | اسم المعلم | Text | ✓ Yes | Short answer |
| 2 | Grade | الصف | Dropdown | ✓ Yes | Grades 1–12 |
| 3 | Date | التاريخ | Date | ✓ Yes | Default to today |
| 4 | Student Name | اسم الطالب | Text | ✓ Yes | Short answer |
| 5 | Counseling Outcome | نتيجة الإرشاد | Choice (Multi) | ✓ Yes | Checkboxes: Ongoing counseling necessary / No further counseling needed / Meeting requested with teacher / Parent contact made or will be made / Parent conference scheduled |
| 6 | Parent Conference Date | تاريخ اجتماع ولي الأمر | Date | No | Conditional: show if "Parent conference scheduled" selected in Field 5 |
| 7 | Comments | الملاحظات | Long Text | No | Additional context for the teacher |
🔧 MS Forms Build Instructions
- Title: "Counselor Feedback to Teacher / ملاحظات الموجه للمعلم"
- Field 6: MS Forms supports conditional branching — set Field 6 to show only if "Parent conference scheduled" is checked (use Branching option)
- This form is filled by the counselor and sent/shared with the referring teacher
- Estimated build time: 20 minutes
📨 Routing & Notifications
- Power Automate: On submission → email response to the teacher named in Field 1
- This closes the feedback loop of the referral workflow
- Store in SharePoint "Counselor Feedback" list linked to the original referral
- Priority: HIGH
8
Behavioral Letter to Parent
خطاب سلوكي لولي الأمر
🕐 When to use: To notify parent of behavioral concerns | لإشعار ولي الأمر بمخاوف سلوكية
Fields / الحقول
| # | Field Name (EN) | اسم الحقل (AR) | Type / النوع | Required | Notes / ملاحظات |
|---|---|---|---|---|---|
| 1 | Academic Year | العام الدراسي | Text | ✓ Yes | Pre-fill: "2025–2026" |
| 2 | Term | الفصل الدراسي | Choice | ✓ Yes | Radio: Term 1 / Term 2 |
| 3 | Date | التاريخ | Date | ✓ Yes | Default today |
| 4 | Student Name | اسم الطالب | Text | ✓ Yes | Short answer |
| 5 | Grade | الصف | Dropdown | ✓ Yes | Grades 1–12 |
| 6 | Areas of Concern | مجالات الاهتمام | Choice (Multi) | ✓ Yes | Checkboxes: Excessive talking / Disturbs others / Lack of effort / Inattentive / Disrespectful / Excessive tardies / Excessive absences / Incomplete assignments / Missing assignments / Poor test scores / Other |
| 7 | Additional Comments | ملاحظات إضافية | Long Text | No | Free-form notes |
| 8 | Request Parent Conference | طلب اجتماع مع ولي الأمر | Yes/No | ✓ Yes | Radio: Yes / No |
🔧 MS Forms Build Instructions
- Title: "Behavioral Letter to Parent / خطاب سلوكي"
- Field 6 (Areas of Concern): Add Question → Choice → check "Multiple answers" → add all 11 options
- Field 8 branching: if "Yes" → use Power Automate to schedule conference
- After submission → auto-generate a formal PDF letter for printing
- Estimated build time: 30 minutes
📨 Routing & Notifications
- Power Automate: Generate PDF letter → email to parent (if email on file)
- If no parent email → print and send home with student
- If Field 8 = Yes → add conference request to counselor calendar
- Priority: HIGH
9
Poor Performance Newsletter
إشعار الضعف الدراسي
🕐 When to use: After exam results each quarter | بعد نتائج الامتحانات كل ربع
Fields / الحقول
| # | Field Name (EN) | اسم الحقل (AR) | Type / النوع | Required | Notes / ملاحظات |
|---|---|---|---|---|---|
| 1 | Academic Year | العام الدراسي | Text | ✓ Yes | Pre-fill: "2025–2026" |
| 2 | Term | الفصل | Choice | ✓ Yes | Radio: Term 1 / Term 2 |
| 3 | Quarter | الربع | Choice | ✓ Yes | Radio: Q1 / Q2 / Q3 / Q4 |
| 4 | Date | التاريخ | Date | ✓ Yes | Default today |
| 5 | Student Name | اسم الطالب | Text | ✓ Yes | Short answer |
| 6 | Grade | الصف | Dropdown | ✓ Yes | Grades 1–12 |
| 7 | Weak Subjects | المواد الضعيفة | Choice (Multi) | ✓ Yes | Checkboxes: Science / Math / English / Arabic / Social Studies / Computer Science / Islamic Studies / Other |
| 8 | Current Grade per Subject (0–100) | الدرجة الحالية لكل مادة | Number | ✓ Yes | Add one Number field per subject selected; or use Long Text listing grades |
| 9 | Action Required | الإجراء المطلوب | Long Text | ✓ Yes | Steps required from parent/student |
| 10 | Support Plan | خطة الدعم | Long Text | ✓ Yes | School's support plan for the student |
🔧 MS Forms Build Instructions
- Title: "Poor Performance Notice / إشعار الضعف الدراسي"
- Field 8: Limitation — MS Forms cannot dynamically show subject grade fields based on Field 7 selection. Best approach: use one Long Text field asking to list "Subject: Grade" for each weak subject
- Alternative: create separate Number fields for each of the 8 subjects (all optional)
- Estimated build time: 35 minutes
📨 Routing & Notifications
- Power Automate: Generate PDF notice → send to parent email
- Trigger: Run after quarterly exam period ends (batch processing)
- Copy to: Teacher + Vice Principal + student folder in SharePoint
- Priority: MEDIUM
10
Absence / Tardiness Notification
إشعار الغياب والتأخير
🕐 When to use: When student has accumulated absences or tardiness | عند تراكم الغياب أو التأخير
Fields / الحقول
| # | Field Name (EN) | اسم الحقل (AR) | Type / النوع | Required | Notes / ملاحظات |
|---|---|---|---|---|---|
| 1 | Date | التاريخ | Date | ✓ Yes | Default today |
| 2 | Student Name | اسم الطالب | Text | ✓ Yes | Short answer |
| 3 | Grade & Section | الصف والفصل | Dropdown | ✓ Yes | All grade/section combinations |
| 4 | Notification Type | نوع الإشعار | Choice | ✓ Yes | Radio: Absence / Tardiness / Both |
| 5 | Number of Days/Times | عدد الأيام / المرات | Number | ✓ Yes | Integer, minimum 1 |
| 6 | Absence Dates | تواريخ الغياب | Long Text | ✓ Yes | List all dates, e.g. "Oct 5, Oct 7, Oct 12" |
| 7 | Warning Level | مستوى التحذير | Choice | ✓ Yes | Radio: First Warning / Second Warning / Final Warning |
| 8 | Parent Acknowledgment Required | هل يلزم تأكيد ولي الأمر؟ | Yes/No | ✓ Yes | Yes triggers follow-up workflow |
| 9 | Notes | ملاحظات | Long Text | No | Any special circumstances or excused absences |
🔧 MS Forms Build Instructions
- Title: "Absence & Tardiness Notification / إشعار الغياب والتأخير"
- Field 5 (Number): Set restrictions → Number → min: 1, max: 200
- Field 7: Use branching to show different messaging for each warning level
- Ideally pull absence data directly from ERP attendance system via Power Automate
- Estimated build time: 25 minutes
🔗 ERP Integration Notes
- Best practice: trigger this form automatically from ERP when absence threshold is reached (3 absences = First Warning, 5 = Second, 7 = Final)
- Power Automate can read ERP attendance and pre-fill Fields 2, 3, 5, 6 automatically
- Priority: MEDIUM-HIGH
11
Teacher Evaluation of Counselling Program
تقييم المعلم لبرنامج الإرشاد
🕐 When to use: End of each semester | نهاية كل فصل دراسي
Fields / الحقول
| # | Field Name (EN) | اسم الحقل (AR) | Type / النوع | Required | Notes / ملاحظات |
|---|---|---|---|---|---|
| 1 | Teacher Name | اسم المعلم | Text | ✓ Yes | Short answer |
| 2 | Grade Teaching | الصف الذي يدرسه | Dropdown | ✓ Yes | Grades 1–12 |
| 3 | Date | التاريخ | Date | ✓ Yes | Default today |
| 4 | Semester | الفصل | Choice | ✓ Yes | Radio: Semester 1 / Semester 2 |
| 5a | Rating: Counselor Availability | توفر الموجه | ✓ Yes | 1=Never available, 5=Always available | |
| 5b | Rating: Communication with Teachers | التواصل مع المعلمين | ✓ Yes | 1=Poor, 5=Excellent | |
| 5c | Rating: Student Support Quality | جودة دعم الطلاب | ✓ Yes | 1=Poor, 5=Excellent | |
| 5d | Rating: Response Time to Referrals | سرعة الاستجابة للإحالات | ✓ Yes | 1=Very slow, 5=Very fast | |
| 5e | Rating: Parent Communication | فاعلية التواصل مع أولياء الأمور | ✓ Yes | 1=Ineffective, 5=Very effective | |
| 6 | What Worked Well | ما نجح | Long Text | ✓ Yes | Open feedback on successes |
| 7 | Areas for Improvement | مجالات التحسين | Long Text | ✓ Yes | Constructive feedback |
| 8 | Suggestions | الاقتراحات | Long Text | No | Any ideas for improvement |
| 9 | Overall Satisfaction | الرضا الإجمالي | ✓ Yes | Scale 1–10; label: 1=Very dissatisfied, 10=Extremely satisfied |
🔧 MS Forms Build Instructions
- Title: "Teacher Evaluation of Counseling Program / تقييم برنامج الإرشاد"
- Field 9: Rating → change scale maximum to 10
- Set form as anonymous for more honest responses: Settings → Anonymous responses → On
- Add intro text: "Your feedback helps us improve. All responses are confidential."
- Send to all teaching staff at end of each semester
- Estimated build time: 40 minutes
📨 Routing & Notifications
- Share via: School-wide email + Teams announcement
- Set deadline: 2 weeks before end of semester
- Power Automate: Compile aggregate report → email to counselor + principal
- Priority: LOW — build last
12
Individual Counseling Parent Evaluation
تقييم ولي الأمر للجلسة الإرشادية
🕐 When to use: After each referral for behavioral issues | بعد كل إحالة بسبب مشكلة سلوكية
Fields / الحقول
| # | Field Name (EN) | اسم الحقل (AR) | Type / النوع | Required | Notes / ملاحظات |
|---|---|---|---|---|---|
| 1 | Student Name | اسم الطالب | Text | ✓ Yes | Short answer |
| 2 | Grade | الصف | Dropdown | ✓ Yes | Grades 1–12 |
| 3 | Date | التاريخ | Date | ✓ Yes | Default today |
| 4 | Parent Name | اسم ولي الأمر | Text | ✓ Yes | Short answer |
| 5a | Rating: Counselor Helpfulness | مساعدة الموجه | ✓ Yes | 1=Not helpful, 5=Very helpful | |
| 5b | Rating: Communication Clarity | وضوح التواصل | ✓ Yes | 1=Unclear, 5=Very clear | |
| 5c | Rating: Problem Resolution | حل المشكلة | ✓ Yes | 1=Unresolved, 5=Fully resolved | |
| 5d | Rating: Follow-up Quality | جودة المتابعة | ✓ Yes | 1=Poor, 5=Excellent | |
| 6 | Were Goals Achieved? | هل تحققت الأهداف؟ | Choice | ✓ Yes | Radio: Yes / Partially / No |
| 7 | Comments | تعليقات | Long Text | No | Open-ended parent feedback |
| 8 | Would You Recommend This Service? | هل توصي بهذه الخدمة؟ | Yes/No | ✓ Yes | Radio: Yes / No |
🔧 MS Forms Build Instructions
- Title: "Parent Evaluation — Counseling Session / تقييم ولي الأمر"
- Set as anonymous for candid feedback
- Send via unique link after each counseling case closure
- Add intro: "Your feedback is valued and helps us serve your child better."
- Make form available in both Arabic (RTL) using the form title/description in Arabic
- Estimated build time: 25 minutes
📨 Routing & Notifications
- Send to parent via SMS/email when case is marked "Closed" in Form 5
- Aggregate quarterly satisfaction report → counselor + principal
- Track NPS (Field 8) as KPI for counseling program quality
- Priority: LOW-MEDIUM
Implementation Checklist & Priority Guide
قائمة التنفيذ ودليل الأولوية | Use this to plan your build-out sequence
Build Order & Time Estimates / ترتيب البناء والوقت المقدر
| Order | Form | النموذج | Priority | Est. Time | Dependency |
|---|---|---|---|---|---|
| 1 | Form 1: Referral to Counselor | إحالة للموجه | HIGH | 30–40 min | None — build first |
| 2 | Form 7: Feedback to Teacher | ملاحظات للمعلم | HIGH | 20 min | Form 1 (closes referral loop) |
| 3 | Form 2: Detailed Referral | الإحالة التفصيلية | HIGH | 40–50 min | Form 1 |
| 4 | Form 6: Parent Conference | اجتماع ولي الأمر | HIGH | 35 min | Forms 1, 2 |
| 5 | Form 8: Behavioral Letter | خطاب سلوكي | HIGH | 30 min | None |
| 6 | Form 10: Absence Notification | إشعار الغياب | MEDIUM | 25 min | ERP data |
| 7 | Form 3: Intervention Plan | خطة التدخل | MEDIUM | 45 min | Forms 1, 2 |
| 8 | Form 5: Case Load | قائمة الحالات | MEDIUM | 20–25 min | Forms 1, 2 |
| 9 | Form 9: Poor Performance | إشعار الضعف | MEDIUM | 35 min | Quarterly schedule |
| 10 | Form 4: Daily Progress | التقدم اليومي | MEDIUM | 60–75 min | Form 3 |
| 11 | Form 12: Parent Evaluation | تقييم ولي الأمر | LOW | 25 min | Form 5 (case closure) |
| 12 | Form 11: Teacher Evaluation | تقييم المعلم | LOW | 40 min | End of semester |
Total: ~8 Hours Setup | إجمالي الإعداد: ~8 ساعات
Broken into 4 sessions of ~2 hours each. Complete Priority HIGH forms in Session 1 to become operational immediately.
Pre-Launch Checklist / قائمة ما قبل الإطلاق
Microsoft 365 tenant configured — All staff have O365 accounts
SharePoint site created — "Guidance Counselor System" site for storing responses
ERP student roster exported — For Grade/Section dropdown values and Student ID validation
Power Automate premium license — If connecting to ERP; standard license for email notifications
Counselor email confirmed — For Form 1 submission notifications (d.watban@riyadhnajed.com)
Form 1 tested — Submit 3 dummy entries before announcing to teachers
Teacher training session scheduled — 15-minute walkthrough on Form 1 usage
All forms shared to correct audiences — Teachers: Forms 1, 11 | Counselor only: Forms 2, 3, 5, 7 | Parents: Forms 6, 12
Response notifications set — Email alerts configured in each form's settings
Arabic RTL display confirmed — Open each form on a mobile device in Arabic to verify display
Quick MS Forms Tips / نصائح سريعة
①
Adding a Section
Click "+ Add new" → "Section" to break a long form into logical pages
②
Branching / Conditional
Click "..." on a question → "Add branching" to show fields conditionally
③
Required Fields
Toggle the "Required" switch on each question to enforce completion
④
Default Values
For Date fields: no native auto-today — instruct users; or pre-fill via URL parameters
⑤
Email on Submit
Settings → "Get email notification of each response" — basic; use Power Automate for advanced routing
⑥
Duplicate a Form
Once Form 1 is built, duplicate it for similar forms (2, 7) to save time — then edit fields
⑦
Arabic / RTL
MS Forms auto-detects RTL when Arabic text is entered in title/description
⑧
View Responses
Responses tab → "Open in Excel" for full data analysis and archiving